Legal Assistant/Legal Secretary – Litigation (Richmond)

Job Title: Legal Assistant/Legal Secretary – Litigation
Status: Non-Exempt
Reports To: Office Manager and attorneys as assigned
Location: Richmond, VA

Job Summary

Provide support to attorneys and paralegal in litigation and insurance defense practice.

Responsibilities

  • Communicate with clients, judicial administrative staff, and vendors
  • Prepare legal documents and update transactional documents with ability to redline complex documents
  • Prepare production and privilege logs
  • Draft subpoenas, interrogatory responses, and document requests
  • Proofread and format documents as necessary
  • Prepare witness subpoenas and arrange service of process
  • Schedule meetings, hearings, and depositions
  • Schedule court reporters/videographers and witnesses
  • Perform internet research to locate witnesses or relevant information
  • Perform factual and legal authority cite checking for legal briefs
  • Prepare documents in compliance with pretrial orders
  • Assist with trial and hearing preparation
  • Process conflict search and new business intake requests
  • Transcribe attorney dictation
  • Prepare discovery responses from attorney notes, file documents, or from interviews with client
  • Transmit legal correspondence to clients, witnesses, and court officials by electronic filing, mail, fax, or messenger
  • Bill time to file using LEDES codes as appropriate
  • Organize and maintain case and correspondence files
  • Monitor deadlines and maintain calendars
  • Check status of cases through Case Information System
  • Organize medical notebooks
  • Function as notary public
  • Perform other duties as may be assigned

Qualifications

  • College degree preferred
  • Minimum of 2 years of law firm experience
  • Strong knowledge of Microsoft Office Suite: Word, Excel, and PowerPoint
  • Technical competency with various databases and financial and billing applications desired
  • Experience with court filing systems and requirements required
  • Excellent verbal and written communication skills, including the ability to interact with firm personnel at all levels
  • Ability to demonstrate sound judgment and resolve problems
  • Ability to prioritize work and manage competing priorities with flexibility
  • Client service mindset and friendly demeanor
  • Ability to work independently as well as part of a team
  • Strong detail orientation with high level of organizational skills
  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  The employee must have the ability to routinely lift and or move up to 50 lbs

Freeborn & Peters LLP is an Equal Opportunity Employer. We encourage applicants who will contribute to the diversity of our practice and our Firm. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ancestry, age, sexual orientation, marital status, gender identity, disability, veteran or military status, or any other status or class protected under federal, state or local law.

Contact Details:
[email protected]
Freeborn & Peters LLP
311 S. Wacker Drive
Suite 3000
Chicago, IL 60606