Legal Assistant (Tampa)

Job Title: Legal Assistant
Status: Non-Exempt
Reports To: Attorneys as assigned
Location: Tampa

Job Summary

Provide support to attorneys in the litigation practice group.


  • Communicate with clients, judicial administrative staff and vendors
  • Schedule and make appointments for multiple attorneys and other legal staff
  • Prepare legal documents and update transactional documents with ability to redline complex documents
  • Proofread and format documents as necessary
  • Prepare witness subpoenas and arrange service of process
  • Assist with trial and hearing preparation
  • Process conflict search and new business intake requests
  • Update pleading indexes both hard copy and electronic
  • Prepare discovery responses from attorney notes
  • Transmit legal correspondence to clients, witnesses and court officials by electronic filing, mail, fax or messenger
  • Coordinate and plan attorney travel
  • Process attorney expense reports and vendor invoices for payment through Chrome River
  • Maintain attorneys’ professional organization dues, deadlines, and CLE
  • Organize and maintain case and correspondence files
  • Monitor deadlines and maintain calendars
  • Check status of cases through Case Information System
  • Organize medical notebooks
  • Attend training classes to keep skills current
  • Perform other duties as may be assigned
  • Assist with covering reception desk for lunch breaks and afternoons


  • Minimum of 5 years of experience
  • Strong knowledge of Microsoft Office Suite: Word, Excel and PowerPoint; Adobe PDF
  • Experience with Best Authority, Legal MacPac, and FileSite a plus
  • Experience with court filing systems and requirements
  • Experience in Complex Litigation and background insurance/reinsurance
  • Excellent verbal and written communication skills
  • Ability to interact, communicate, and demonstrate sound judgment
  • Must be able to prioritize work and manage competing priorities
  • Client service mindset and friendly demeanor
  • Ability to work independently as well as part of a team
  • Ability to resolve problems
  • Works well under pressure while maintaining a professional, positive, and flexible attitude

Freeborn & Peters LLP is an Equal Opportunity Employer. We encourage applicants who will contribute to the diversity of our practice and our Firm. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ancestry, age, sexual orientation, marital status, gender identity, disability, veteran or military status, or any other status or class protected under federal, state or local law.

Contact Details:
[email protected]
Freeborn & Peters LLP
311 S. Wacker Drive
Suite 3000
Chicago, IL 60606