Senior Accounts Payable Specialist (Chicago)

JOB TITLE:    Senior Accounts Payable Specialist
STATUS:    Full-time, Non-Exempt
REPORTS TO:    Accounting Supervisor
LOCATION:    Chicago

JOB SUMMARY
Performs the day-to-day processing of Accounts Payable transactions to ensure the workload is maintained in an effective, up-to-date, and accurate manner.

RESPONSIBILITIES

  • Receive and verify invoices and check requisitions for goods and services.
  • Verify that transactions comply with policy and procedures.
  • Prepare client disbursements for data entry.
  • Review edit session reports after import.
  • Daily demand check processing and monthly processing of checks (Shared).
  • Prepare daily recap of checks (Shared).
  • Prepare vendor checks for mailing and distribution (Shared).
  • Maintain updated vendor files and account numbers (Shared).
  • Process firm expense reports (Shared).
  • Provide internal and external customer service. Act as a liaison between departments and vendors.
  • Research reconciling items and prepare journal entries as needed. 
  • Scan images of A/P invoices, check requests, checks, and related back up.
  • Prepare monthly A/P estimate for cash needs (Shared).
  • Meet required daily and monthly deadlines for A/P workload.
  • Prepare monthly Partner T & E report and maintain Partner budgets.
  • Reconcile the Firm’s monthly Diners Club statement. 
  • Review and oversee the A/P workload to ensure it is updated and required deadlines are met. 
  • Maintain and oversee the year end completion and issuance of 1099s to vendors and special projects as needed.  
  • Maintain Accounts Payable procedures.
  • Perform other related duties as required.

QUALIFICATIONS

  • Associates or other degree in Accounting required
  • Three to five years of account reconciliation and related experience required
  • Law firm experience preferred
  • Computer proficiency in Word and Excel required
  • Must demonstrate strong attention to detail
  • Strong customer service, organizational, and communication skills required

Freeborn & Peters LLP is an Equal Opportunity Employer. We encourage applicants who will contribute to the diversity of our practice and our Firm. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ancestry, age, sexual orientation, marital status, gender identity, disability, veteran or military status, or any other status or class protected under federal, state or local law.

Freeborn & Peters LLP has a mandatory COVID-19 vaccination policy, subject to accommodations for medical or religious reasons.

Contact Details:
[email protected]
Freeborn & Peters LLP
311 S. Wacker Drive
Suite 3000
Chicago, IL 60606